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Cover Letter

Cover Letter Example




64 Longford Place
M14 2PS
Telephone: 07312 486 709

Mr John Carpenter
Graduate Recruitment Manager
Carpenter & Co.
22 Oxford Road
M14 9AJ


18 May 2011


Dear Mr Carpenter,

Re: 288/001: Graduate Trainee – Audit

I would like to apply for the graduate trainee - audit programme, currently advertised on I enclose my CV for your consideration.

I first became interested in audit during my first year of university, when I attended a presentation by Carpenter & Co. Audit appeals to my long standing interests in business and mathematics, and I feel is a function that would allow me to see projects through from start to finish, working relatively autonomously.

I am particularly attracted to working at Carpenters & Co. because of the firm‘s excellent reputation, focus on client value, and the opportunity to train for the CIMA qualification, which will help me develop my skills and career. I met with current graduate trainees at the Carpenter & Co. September open day and was impressed by the friendliness of employees and very positive descriptions of working life, at the firm.

I come from an advanced academic and analytical background having completed a degree in finance and mathematics at the University of Manchester and believe I am well qualified to add value to the audit team at Carpenters & Co. I have extensive experience working as an accounts clerk at Partners Plc, speak several foreign languages and have advanced workplace skills in management, people development and presenting. Having completed a degree and taken a gap year, I feel I am now ready to take up the challenge of full employment.

Thank you for your time and consideration. I am available for interview from 31st May onwards, and look forward to taking the opportunity to talk with you further about my application.

Yours sincerely,

Terry Smith

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Cover Letter

Mistakes to Avoid on a Cover / Motivation letter

When applying for a job, a cover letter can often be the make or break of an employment opportunity, these are some common mistakes to avoid.



Mistakes on cover / motivation letter


A cover letter is often the first point of contact between an employer and the applicant, it therefore provides an excellent chance to "sell yourself" provided your letter gives off a good first impression. Although many common mistakes on cover letters seem minor, if the job has other applicants, mistakes on your cover letter and resume could cause for a preference of other candidates by the employer.

Top 5 cover letter mistakes

  • Using the wrong format - Your cover letter should follow the standard format that employers are expecting. Avoid trying to differ yourself from other applicants in this way, especially when applying to a conservative industry. Also remember to use size size 12 for text and make sure to use a standard font such as Times New Roman.

How to write a cover/motivation letter

  • Using a wrong or outdated greeting - A respectful greeting is more important than it seems. A too generic greeting such as "to whom it may concern" especially when the name of the appropriate addressee has been given in the listing, can be interpreted as sign of carelessness.

How to write the salutation of a cover letter

  • Spelling and grammar mistakes -A cover letter is a way to display your communication skills to the employer therefore correct spelling and grammar is essential. Remember to also avoid contractions and abbreviations.

10 most common spelling errors to avoid

  • Sending a general letter - The number one mistake made when sending out a cover letter, is taking a generic approach. Avoid sending the same letter to a number of job openings as this is not the purpose of a cover letter, it should describe why you are the ideal candidate for that specific job at that specific company. It is an essential step to mention the job you are applying for and it is also good to include where you found the listing.

How to write the informational paragraphs of a cover letter

  • Too long or too short letters - There is no ideal length for a cover letter, it should be long enough for you to express fully the information that you wish to convey (while adhering to the guidelines), but short enough for it to be brief, concise and to the point. Sending a letter that is too short can give off the impression that you have a low amount of interest in the job, as well as the employer making assumptions about your work ethic. A letter that is too long on the other hand, can burden the reader and the likelihood skipping the letter becomes much greater.

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Cover Letter

How to Write the Closing Sentences of a Cover Letter

When applying for a job, a cover letter can often be the make or break of an employment opportunity, this is how to write the closing sentences.



Closing Paragraph/Sentance(s)

Closing Paragraphs



In order to wrap up the cover letter it is important to include a short paragraph or a few sentences that summarize how one wishes to proceed with the application. It is a good idea to also use this sentence to convey within a few words why one is "perfect" for the job. This is the last sentence the hiring manager will read and will most likely influence their perception of the applicant due to the recency effect. It is also suggested to mention any attached documents to avoid confusion in case they are lost as well as provide various means of contact for the manager to choose from.

  • Summarise in one sentence why one is “perfect” for the job
  • Mention any attached documents
  • Provide various means of contact


In order to sign the letter it is recommended to end the letter with a respectful closing statement. There are many possible forms however “sincerely” or “kind regards” are the most common options. Underneath the closing statement ones name should be typed out completely and if the cover letter is being sent as a paper copy and not through an online application process, signing at the bottom is a crucial step.

  • End the letter with a respectful statement such as “sincerely” or “kind regards”
  • One can sign beneath the statement if the letter is being submitted as a paper copy
  • End the letter with ones name in printed form

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Cover Letter

How to Write the Informational Paragraphs of a Cover Letter

When applying for a job, a cover letter can often be the make or break of an employment opportunity, this is how to write the informational paragraphs.



Informational paragraphs

Informational Paragraphs


Opening sentence(s)

In a cover letter it is essential to convey the information as briefly as possible to the reader but still retain a formal and fluid writing style. The first sentence of the informational paragraphs in the cover letter should concern itself with the specific job one is applying for and how one found the job listing. These one or two first sentences should be short concise and to the point.

e.g. - I am writing to you in order to submit my application for the job opening of entry level marketing that was advertised on on the 19th of august.

  • Let the hiring manager know what job you are applying to
  • Also include where you found the job listing
  • Keep the opening sentance short concise and to the point

Body paragraphs

When writing ones body paragraphs it is important that one keeps the information short and focused and that the letter does not suffer from being either too short or too long. A typical cover letter should have 1 or 2 body paragraphs that summarize the qualifications one has for the listed job, gives relevant, concrete examples of work experience, and discusses why one would like to be part of the company. It should be noted however that the hiring manager has also received ones resume, avoid listing, or writing about all qualifications, it is important to pick the most relevant and recent examples. It is recommended to avoid explaining in detail what changes one plans to make at the company or other specific details that may come across as arrogant especially if the position is not managerial.

  • Summarise only the most recent and relevant qualifications for the listed job
  • Include concrete examples of relevant past work
  • Avoid lists or including too much information listed on your resume
  • Avoid proposing changes to a company at this early stage especially if the position you are is applying for is not managerial

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