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Cover Letter

Europass CV



What is a Europass CV?

Europass helps individuals highlight their abilities in an effective way. It promotes the mobility of individuals throughout Europe by removing barriers to working, studying or training in Europe. It is free and enables people to present their competences, skills and qualifications in a clear way.

Europass consists of five documents that help potential employers, educational establishments and training providers understand which subjects have been studied, what training has been completed or how much experience has been gained working. It also records non-formal learning and language skills.

The five documents

1) Curriculum vitae 

When it comes to finding a job you need to stand out, you need to be noticed. You need to make sure that employers understand what you have achieved and what skills and qualifications you possess.

The Europass CV is the perfect way to promote your skills, your qualifications and your experience to employers.

The Europass CV is in a standardised format that is recognised, and used, throughout Europe. Whatever job you are applying for, the Europass CV presents your skills and competences in a clear format that makes it easy for potential employers to be able to understand what you are able to offer.

2) Language passport

When it comes to getting a job you need to stand out from the crowd; you need to show off your skills and qualifications, you need to promote yourself!

The Europass Language Passport is the perfect way to promote your language skills, qualifications and experience to employers.

Using a common European framework (the Common European Framework of Reference for Languages, CEFR) that is recognised across Europe, the Language Passport lets you show off how good you are at a particular language. Whatever language you speak, you can quickly demonstrate to employers that you really are speaking their language.

3) Mobility supplement

Listing your skills and competences is all well and good, but can you prove you have these skills? Can you verify the skills you list in your CV?

The Europass Mobility Supplement is the best way to verify your training experiences and the skills you have developed.

The Europass Mobility document validates the learning outcomes achieved during a time spent abroad training, working or learning. It also helps individuals to display their skills and competences to employers.

It is the best way to show employers evidence of the experiences you mention in your CV.

Europass Mobility requires involvement from three parties; the individual, a sending organisation and a receiving (host) organisation. Further information on the application process is available to download.

4) Certificate supplement 

The Europass Certificate Supplement is an appendix to vocational qualification certificates. It provides additional information to that which is already included in the official certificate, making it more easily understood by employers and institutions both inside and outside the issuing county.

The Europass Certificate Supplement is issued by the awarding body (i.e. the authority that awards the original vocational certificate) but Europass provides the template, guidelines and additional information where necessary to that awarding body. The Europass Certificate Supplement will be automatically issued to you upon completion of your course. If your qualification provider does not currently issue the Europass Certificate Supplement you can ask them to contact us.

If your awarding body is City & Guilds, you can download your Certificate Supplement for free from the City & Guilds database

Please note that the Europass Certificate Supplement is not a replacement for your final award. Rather it is a means of providing others (e.g. employers) with more information about your skills and competences. The Europass Certificate Supplement should be presented alongside your final award certificate.

5) Diploma supplement 

As part of the Bologna Process all students, who graduated from 2005, should be issued the Diploma Supplement on the successful completion of any higher education qualification.

The Diploma Supplement provides additional details relating to successfully completed higher education qualifications, at all three cycles of study – Bachelor, Master's and Doctorate level. The Diploma Supplement outlines institutional details, course content, type of study, modules covered, and skills required to complete the programme. In addition it contextualises the qualification in relation to its national education system. The Diploma Supplement may be helpful for you to use when continuing with studies, embarking on further training, and/or applying for work.

Diploma Supplements are issued by the university or institution at which you studied. It is advisable to contact the academic registry at your university to determine whether they issue the Europass Diploma Supplement. You may need to make a request for one to be issued. Some universities may issue their own version or copy of the Diploma Supplement.

If your university does not issue the official Europass Diploma Supplement, but they would like to, they can arrange to do this through the Bologna experts. The National Europass Centre is able to help universities and institutions who wish to adopt the Diploma Supplement, by providing the template, issuing guidelines and offering assistance. Please note, your National Europass Centre does not issue the Diploma Supplements itself.



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Cover Letter

Mistakes to Avoid on a Cover / Motivation letter

When applying for a job, a cover letter can often be the make or break of an employment opportunity, these are some common mistakes to avoid.



Mistakes on cover / motivation letter


A cover letter is often the first point of contact between an employer and the applicant, it therefore provides an excellent chance to "sell yourself" provided your letter gives off a good first impression. Although many common mistakes on cover letters seem minor, if the job has other applicants, mistakes on your cover letter and resume could cause for a preference of other candidates by the employer.

Top 5 cover letter mistakes

  • Using the wrong format - Your cover letter should follow the standard format that employers are expecting. Avoid trying to differ yourself from other applicants in this way, especially when applying to a conservative industry. Also remember to use size size 12 for text and make sure to use a standard font such as Times New Roman.

How to write a cover/motivation letter

  • Using a wrong or outdated greeting - A respectful greeting is more important than it seems. A too generic greeting such as "to whom it may concern" especially when the name of the appropriate addressee has been given in the listing, can be interpreted as sign of carelessness.

How to write the salutation of a cover letter

  • Spelling and grammar mistakes -A cover letter is a way to display your communication skills to the employer therefore correct spelling and grammar is essential. Remember to also avoid contractions and abbreviations.

10 most common spelling errors to avoid

  • Sending a general letter - The number one mistake made when sending out a cover letter, is taking a generic approach. Avoid sending the same letter to a number of job openings as this is not the purpose of a cover letter, it should describe why you are the ideal candidate for that specific job at that specific company. It is an essential step to mention the job you are applying for and it is also good to include where you found the listing.

How to write the informational paragraphs of a cover letter

  • Too long or too short letters - There is no ideal length for a cover letter, it should be long enough for you to express fully the information that you wish to convey (while adhering to the guidelines), but short enough for it to be brief, concise and to the point. Sending a letter that is too short can give off the impression that you have a low amount of interest in the job, as well as the employer making assumptions about your work ethic. A letter that is too long on the other hand, can burden the reader and the likelihood skipping the letter becomes much greater.

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Cover Letter

How to Write the Closing Sentences of a Cover Letter

When applying for a job, a cover letter can often be the make or break of an employment opportunity, this is how to write the closing sentences.



Closing Paragraph/Sentance(s)

Closing Paragraphs



In order to wrap up the cover letter it is important to include a short paragraph or a few sentences that summarize how one wishes to proceed with the application. It is a good idea to also use this sentence to convey within a few words why one is "perfect" for the job. This is the last sentence the hiring manager will read and will most likely influence their perception of the applicant due to the recency effect. It is also suggested to mention any attached documents to avoid confusion in case they are lost as well as provide various means of contact for the manager to choose from.

  • Summarise in one sentence why one is “perfect” for the job
  • Mention any attached documents
  • Provide various means of contact


In order to sign the letter it is recommended to end the letter with a respectful closing statement. There are many possible forms however “sincerely” or “kind regards” are the most common options. Underneath the closing statement ones name should be typed out completely and if the cover letter is being sent as a paper copy and not through an online application process, signing at the bottom is a crucial step.

  • End the letter with a respectful statement such as “sincerely” or “kind regards”
  • One can sign beneath the statement if the letter is being submitted as a paper copy
  • End the letter with ones name in printed form

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Cover Letter

How to Write the Informational Paragraphs of a Cover Letter

When applying for a job, a cover letter can often be the make or break of an employment opportunity, this is how to write the informational paragraphs.



Informational paragraphs

Informational Paragraphs


Opening sentence(s)

In a cover letter it is essential to convey the information as briefly as possible to the reader but still retain a formal and fluid writing style. The first sentence of the informational paragraphs in the cover letter should concern itself with the specific job one is applying for and how one found the job listing. These one or two first sentences should be short concise and to the point.

e.g. - I am writing to you in order to submit my application for the job opening of entry level marketing that was advertised on on the 19th of august.

  • Let the hiring manager know what job you are applying to
  • Also include where you found the job listing
  • Keep the opening sentance short concise and to the point

Body paragraphs

When writing ones body paragraphs it is important that one keeps the information short and focused and that the letter does not suffer from being either too short or too long. A typical cover letter should have 1 or 2 body paragraphs that summarize the qualifications one has for the listed job, gives relevant, concrete examples of work experience, and discusses why one would like to be part of the company. It should be noted however that the hiring manager has also received ones resume, avoid listing, or writing about all qualifications, it is important to pick the most relevant and recent examples. It is recommended to avoid explaining in detail what changes one plans to make at the company or other specific details that may come across as arrogant especially if the position is not managerial.

  • Summarise only the most recent and relevant qualifications for the listed job
  • Include concrete examples of relevant past work
  • Avoid lists or including too much information listed on your resume
  • Avoid proposing changes to a company at this early stage especially if the position you are is applying for is not managerial

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